The Ultimate Guide to Tracking Company Vehicles


TRACKING company vehicles is an essential aspect of business operations for many organizations. It helps to ensure the safety of employees, improve efficiency, and keep costs under control.

In this ultimate guide, we will explore the various tracking systems available, i.e., van tracking systems, their benefits, and the key considerations to remember when choosing a system for your business.

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Types of Vehicle Tracking Systems

Three vehicle tracking systems are available on the market, each with distinct capabilities. They are:

GPS Tracking

GPS (Global Positioning System) tracking uses satellite technology to locate and track the movements of a vehicle in real-time. These systems typically include a small device installed in the car and a software platform that allows you to monitor the vehicle’s location and movements.

It uses satellite signals to determine a vehicle’s location in real-time accurately. GPS tracking systems can also provide other important information such as speed, distance traveled, and time spent at a particular site.

Cell-Based Tracking

Cell-based tracking systems rely on cellular networks to determine the location of a vehicle. These systems report approximately every 5-10 minutes.

Wireless Passive

Wireless passive is different from cell-based tracking because it can be considered a one-off payment. Unlike the other two, the information can only be retrieved once the vehicle is back at the headquarters. 

The core parts of a vehicle tracking system typically include the following:

GPS receiver: The GPS receiver is a device installed on the vehicle. It uses satellite signals to determine the vehicle’s location and transmit that information to the transmitter.

Transmitter: The transmitter is a device that sends the location data from the GPS receiver to a central server or computer. It may use cellular networks, satellites, or other communication methods to transmit the data.

Central server or computer: The central server or computer is the hub of the vehicle tracking system. It receives the location data from the transmitter and stores it in a database. It may also display the information on a map or dashboard and include additional features such as alerts, reports, and analytics.

Software: The software is the program that runs on the central server or computer and manages the data collected by the vehicle tracking system. It may include a map interface, dashboard, and various tools for analyzing and reporting on the data.

Benefits of Vehicle Tracking Systems

There are numerous benefits to using tracking systems, and a toronto security company could help. Here are some of the reasons to consider vehicle tracking for your business, including the following:

Improved Safety

By tracking the location and movements of your vehicles, you can ensure that your employees are safe while on the road. Some systems even include geofencing, which allows you to set boundaries for your cars and receive alerts if they are breached.

Increased Efficiency

You can optimize routes, reduce fuel consumption, and minimize unnecessary stops using a vehicle tracking system. This can save your business money and time and reduce your operations’ environmental impact.

Enhanced Customer Service

By providing real-time tracking information to your customers, you can improve their experience and build trust in your business. For example, if you operate a delivery service, you can provide customers with the ability to track their packages in real time.

Better Fleet Management

A vehicle tracking system can help you to manage your fleet, including scheduling maintenance better, tracking fuel usage, and monitoring driver behavior. This can help you to reduce costs, improve vehicle uptime, and increase the overall efficiency of your operations.

Key Considerations When Choosing a Vehicle Tracking System

With so many options, deciding which vehicle tracking system is right for your business can be overwhelming. Here are some factors to consider when making your decision:


Ensure that the system you choose is compatible with your vehicles and any other equipment you use. This may include compatibility with different types of vehicles, such as cars, trucks, or trailers, and compatibility with different hardware and software used at base camp.


Vehicle tracking systems can range in price from a few hundred to several thousand. This all depends on the features and capabilities you need. Some systems may be more expensive upfront but offer more advanced features and long-term cost savings.

Ease of Use

Consider the user-friendliness and accessibility of the vehicle tracking system and the manufacturer’s training and support. A system that is easy to use and well-supported can save time and reduce frustration for your team.


If you plan to expand your fleet or add new vehicles in the future, make sure that the system you choose is scalable and can accommodate your needs.

Type of System

As we mentioned, there are several vehicle tracking systems to choose from. Consider which features and capabilities are most important to your business and look for a system that provides those features.

Data Security 

Data security is a significant concern when choosing a vehicle tracking system, as you will collect and store sensitive information about your vehicles and drivers. Ensure your selected system has robust security measures to protect your data from unauthorized access.

How To Save Money on a Tracking System

  • Compare quotes
  • Use GPS instead of cellular data
  • Take advantage of free trials
  • Look for discounts


Tracking company vehicles offer many benefits, especially for those with numerous fleets of cars. It allows you to monitor your vehicle’s location, usage, and performance in real-time, saving money, time, and resources for you and your business. 

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